Support Portal Home → Cataloging → Editing, Transferring, and Overlaying → Merge MARC records
4.11. Merge MARC records
If you find duplicate MARC records in the SPARK catalog, the best solution is to merge the duplicates together.
Follow these steps:
- Add the duplicates to a record bucket;
- Use “Merge Selected Records”
- Select a Lead Record;
- Execute the merge; and
- Empty the record bucket
1. Add the duplicates to a record bucket
- Open the MARC record you want to add. Then, click the “Other Actions” dropdown, and select “Add to Bucket”.
- A popup window will appear. Select the name of the bucket you wish to add your record to, then click “Add to Selected Bucket”. (You also can enter a name for a new record bucket, then click “Add to New Bucket”.)
- Repeat this process until all records you want to merge are in the record bucket.
2. Use “Merge Selected Records”
- Open “Record Buckets” (from the Cataloging menu at top of screen, select “Record Buckets”). Then, load the bucket containing what you want to merge: click the “Buckets” dropdown, and select the bucket.
- Select the checkbox for each record you want to merge. Then, click the “Actions” dropdown, and choose “Merge Selected Records”
3. Select a Lead Record
- When a merge happens, the “lead record” is what will remain, and holdings from all non-lead records will be moved to the lead.
- Try to choose the most complete, highest quality MARC record as the lead. Once you have made your choice, look above that record, and click the “Use as lead record” button.
4. Execute the Merge
- Do a final check to make sure everything should be merged. (If you decide that a record should not be merged, click the “Remove from consideration” button above that record.)
- Once you are sure, click the “Merge” button.
- The newly merged record will open in a new browser tab.
5. Empty the Contents of the Record Bucket
- Go back to the record bucket
- Make sure the checkbox at the start of each row is selected.
- Click the “Actions” dropdown box, then choose “Remove Selected Records from Bucket”
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