HomeCatalogingGeneral informationOfficial Cataloging Policies and Procedures

1.3. Official Cataloging Policies and Procedures


SPARK follows OCLC Bibliographic Formats and Standards (https://www.oclc.org/bibformats/en.html) and the Resource Description and Access (RDA) Cataloging Standard. (https://www.oclc.org/en/rda/about.html)


As per chapter 3 of RDA, General Materials Designations (GMDs) may not be used in the 245 MARC field.

  • Information about content, carrier or media should be noted in the appropriate 3XX field.
  • Exceptions will be made for older records that are left over from AACR2, but any new records are expected to adhere to RDA rules.


As per OCLC rules, Series title or information may not appear in the 245 MARC field, unless the series title appears in the title page: https://www.oclc.org/bibformats/en/2xx/245.html.  Series should be recorded in the appropriate 490/8XX fields.


Local information may not be entered into the 590 and other Local Notes tags.  Bibliographic Records are shared in SPARK; local information must stay with the item record, not on the Bibliographic Record.)


Monograph Parts may not be used to manage multi-disc Blu-ray, DVD or CD sets.  SPARK libraries that currently do not use Monograph Parts, but wish to start doing so, must seek approval from the Cataloging Committee.


Copies and volumes must not be created for Electronic Resources. Instead, local scoping is controlled by having the library’s org unit code in 856 delimiter 9.


Empty bibliographic records may be deleted, but only if the creation date is one month ago or older.


Item barcodes should never be reused.


The master, consortium-wide precat bib record (TCN -1), should never, NEVER be edited.

Added after fixed field/authority cleanup projects, October 2019:


6XX_7 $2(FAST) subject headings should be removed from bibliographic records before importing.


$0(True) authorized headings should not be changed or removed.

Added November 2020:


MARC Batch Edit should never be used to add to, edit, or delete data from 856 fields.  The risk of accidental damage is too great.

  • If batch changes in 856 fields are needed, contact SPARK technical support. Explain what needs to be done, and let them make the changes.

Knowledge Tags


This page was: Helpful | Not Helpful