HomeAdministrationAdministration: Local and ServerShelving Locations Editor

1.1. Shelving Locations Editor

Shelving Location refers to a physical location within the library. Shelving Locations can be displayed in the catalog, and along with Call Number, are a useful tool to help patrons find items. They also can be used to construct specific circulation policies in SPARK.

Staff with LibAdmin permissions can create new Shelving Locations or edit existing Shelving Locations.

Please consider a plan to create, edit, or delete Shelving Locations on the Test Server before setting it on Production to make sure you will get the desired result. 
Contact SPARK Support if you want assistance with creating or editing Shelving Locations. 

To Create New Shelving Location:

Administration-->Local Administration-->Shelving Locations Editor
Verify that the Library is set to your own Library.  Review your existing Shelving Locations. 
Make note that some may have an Owning Library of your system/cooperative and some may be owned by your location. 
Before creating new Shelving Locations, know how you will use them and consider consistency in practices. 
Some locations run circulation reports on Shelving Locations.  Circulation Policies can be set by Shelving Locations too.

Complete each of the fields and select options:

  • Owning Org Unit: Consider if this is a shelving location that your system/cooperative uses or if it is one just for your location.  Get agreement from system contacts before creating a systemwide location.  Typically, you will select your own location.
  • Is OPAC Visible? : Check the box if you would like this location to be visible/searchable in the catalog. (most set to Yes.)
  • Hold Verify: Check the box to set to "Yes" if, when a copy checks in, you want to always ask for staff confirmation before capturing a hold. (most set to No.)
  • Checkin Alert: Check the box if you would like a routing alert to appear when a copy in this location is checked in. This is intended for special locations, such as Display, that may require special handling, or that temporarily contain items that are not normally in that location. (most set to No.)   Details: By default, this alert will not sound when used to record an in house use. To also display these alerts when a copy in your location is scanned for in-house use, go to Administration > Local Administration > Library Settings Editor and set Display copy location check in alert for in-house-use to True.)
  • Label prefix and Label suffix: If you would like a prefix or suffix to be added to the call numbers of every volume in this location, enter it here.  (many leave this blank)


To Edit or Delete Shelving Locations:




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