Support Portal Home → Cataloging → Adding and Deleting Bibliographic and Item Records → Can't find it anywhere? Original Cataloging Help
3.11. Can't find it anywhere? Original Cataloging Help
New bibliographic records should only be created if a matching bibliographic record for your material cannot be found in the SPARK catalog, or from another source via Z39.50.
If
you need help with original cataloging, we encourage you to reach out for
assistance from your local library, system, or district center. You can also ask for help on the SPARK Cataloging
Listserv – we are eager to help!
To create original MARC bibliographic records:
- Click the “Cataloging” button at the top of the screen, and select “Create New MARC Record”.
- Click the drop-down box, and
select the appropriate format template.
Then click “Load”.
- Before anything else, enter fixed-field
details in the 008 field (and 007 field, if relevant to the format)! This is a very important step – if the
information in fixed fields is missing or incorrect, the format for your record
may display incorrectly in the Evergreen OPAC.
- If the checkbox next to “Flat Text
Editor” is checked, un-check it.
- Enter 008 details in the fields at
the top of the screen. If you right-click in a text-entry area, you can select
from a list of all possible values.
- If
your format uses a 007 field, fill that out next. For help, click the blue icon next to the 007 field to bring up a “Physical Characteristics Wizard”.
- If the checkbox next to “Flat Text
Editor” is checked, un-check it.
- Once fixed fields are accounted
for, complete the rest of the MARC record.
You may find it easier to do this by re-checking the box next to “Flat Text Editor”. When you have completed all of the relevant
fields, click the “Save” button.
- The new bibliographic record is
now officially in the SPARK Catalog. Click
the “Add Holdings” button to create a call number and item record for your
material (see instructions elsewhere in the Cataloging Support Book).
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