HomeCatalogingCataloging ProceduresIs the Item Already In SPARK? Look there first.

2.2. Is the Item Already In SPARK? Look there first.

When a new item is received at your library and is ready to be cataloged, search for the title across the entire SPARK catalog. If a MARC bibliographic record for the item already exists, do NOT create a new one, simply add your item to the existing bibliographic record.  Instructions written here; documentation you can download.

1. Go to Search Catalog in the staff client.

2. Select Numeric Search and select ISBN as the search field.

3. From the Search Library filter, select SPARK. This will ensure that you are searching all libraries in the system.

4. Scan or type in the ISBN and click Search. (If you are searching for a DVD title, search by ISBN if one exists. Otherwise, go back to Advanced Search and perform a Keyword search by UPC.) If no matches are found, try a Title Search under Advanced Search. If still no matches are found, proceed to instructions below for importing records. If possible matches are found, proceed to Step 5.

5. Examine the search results to find an existing record in the catalog that most closely resembles the item in hand.  View MARC to examine the record and find 3-5 match points.

6. After you have verified that record matches, go to Step #7.  If it does not match and and you cannot find another qualified record in SPARK, go to the instructions for importing records from other sources like AccessPA or other libraries.

7. Go to Actions for this Record / Holdings Maintenance and follow local instructions for adding volumes and copies.



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